Voice Actor Invoice Template
A free, editable invoice template built for freelance voice actors — with the line items and billing conventions your clients expect. Load the example, make it yours, download the PDF.
A voice-over invoice prices the recording once and the audience every time: the session or per-finished-minute fee covers the performance, and the usage lines cover where it runs, for how long, and in front of whom. Broadcast, paid social, and internal training are three different invoices for the same WAV file.
The other line that earns its keep is pickups. Scripts drift after approval — a renamed product, a legal-mandated sentence — and the invoice that already defines included versus billable pickups turns every future change request into arithmetic instead of negotiation.
What goes on a voice actor's invoice
Voice actors invoice narration and e-learning per finished minute or finished hour, commercials as session fee plus usage (media, market, term), and character/game work per session. A stated pickup policy — one round for script changes under 10%, session rate beyond — appears on or beneath the line items. Payment on usage lines activates the licence.
The mistake voice actors most often make on invoices
Billing studio time. 'Recording session — 3 hours' prices the performance like labour and gives away the asset economics: the client isn't buying your afternoon, they're buying a national ad's worth of audience. Per-finished-unit and usage-based lines keep the price attached to what the recording does, not how long it took.
Not sure your underlying rate is right? Run the numbers in the freelance voice actor rate calculator — typical rates for voice actors run $50–$250/hour. And if an invoice goes quiet, use our late-payment email templates to chase it politely.